Stop waiting for referrals,
Start creating demand
We help service businesses get more clients by filling their calendars with qualified meetings.
Our Take
You're really good at what you do.
Your clients love you. Referrals keep coming. Business is good.
But here's the truth: the best agencies don't just wait for inquiries to come in. They have a system that consistently brings in new clients every month.
Right now? You're probably not thinking about outreach at all. And if you are, it feels like a whole other job you don't have time for.
Setting up the systems. Finding potential clients. Writing messages that get replies. Following up without being annoying. And doing it all while running the business.
You didn't start your agency to become a cold email expert.
But we did.
OutboundOS builds the lead generation engine your business has been missing.
We handle the setup, the strategy, the messaging, and the execution. Then we keep refining until your calendar is full.
You get a reliable stream of new clients without it taking over your life.
Our Services
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Your emails need to reach decision-makers, not spam folders.
We build the technical infrastructure that protects your sender reputation and ensures your outreach lands in the inbox consistently.
Setting up dedicated sending domains and email accounts
Configuring authentication to establish sender reputation
Warming up inboxes to build trust with ISPs before campaigns launch
CRM integration and tracking setup for full visibility into pipeline activity
Your emails land in the inbox where they belong, your domain stays healthy, and your outreach system scales without deliverability issues killing your campaigns.
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You can't afford to waste time pitching brands that aren't a fit.
We build prospect lists based on actual buying signals and intent data—so you're only reaching out to brands that match your ideal client profile, have budget, and actually need what you offer.
Defining your ideal client profile (job title, company size, industry, location)
Building targeted lists using databases and research tools
Adding context like recent funding, new hires, rebrands, product launches, and more
Refreshing lists monthly so you're always reaching active prospects
Higher reply rates, more qualified conversations, and a pipeline full of prospects who actually fit your business—not just anyone with an email address.
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Generic outreach gets ignored. Thoughtful, personalized messages get meetings.
We design multi-touch campaigns that speak directly to your prospect's pain points and business context—then manage the entire process so you can stay focused on client work instead of prospecting.
Personalized email campaigns that reference their business, not templates
Testing subject lines, timing, and personalization approaches
Managing replies and scheduling calls for qualified leads
Discovery calls booked monthly without you or your team spending nights and weekends doing outreach. Your calendar fills with qualified prospects while you deliver for existing clients.
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Most agencies guess what's working. We track it.
We don't just send campaigns and hope for the best—we track every metric that matters, identify what's working, and double down on winning approaches while cutting what's not performing.
Weekly reviews of open rates, reply rates, and meetings booked
A/B testing on messaging angles, personalization, and sequence structure
Deliverability monitoring and remediation to protect sender reputation
Reporting on lead volume, qualified opportunities, proposal value, and close rate
A predictable revenue engine that compounds over time.
You'll know exactly which industries respond best, what messaging converts, and how to forecast revenue growth without relying on referrals alone.
The Process
Discovery & Strategy
We kick things off with a discovery call to understand your business, who you're trying to reach, and what you're looking to accomplish.
From there, we map out who to target, which channels make the most sense, and build a plan that fits how you actually work.
Build The Foundation
We handle all the technical setup. We configure your domains, mailboxes, and deliverability infrastructure.
Then we build your prospect lists based on everything we learned about your ideal clients.
Launch Campaigns
We write messaging that sounds like you and start reaching out. Personalized emails that feel human, not like they came from some AI tool.
We manage the sending, follow-ups, replies, and meeting bookings while you get real-time visibility into what's happening.
Optimize & Scale
We continuously test new angles, refine what's working, and monitor deliverability.
Your outbound system gets better every week and scales as your business grows.
FAQs
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Yes, when done right.
The problem isn't the channel—it's how most people use it. Blasting generic templates to purchased lists doesn't work anymore. But personalized, well-researched outreach to the right people at the right time? That still books meetings every single day.
We focus on deliverability, targeting, and messaging quality. That's why it works.
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Most clients start seeing meetings booked within 4-6 weeks.
The first few weeks are spent on setup, list building, and launching campaigns.
Once we're live, you'll see reply rates and meeting activity start to pick up. Outbound is a system that gets better over time, not an overnight fix.
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We fix it.
Outreach is rarely broken from the start—it just needs refinement.
If reply rates are low, we test new messaging. If deliverability drops, we adjust the technical setup. If the targeting is off, we rebuild the list.
We continuously optimize until we find what works. That's part of the service, not an exception.
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Pricing depends on your business, your market, and the scope of campaigns we're running.
We typically work with agencies doing $10K+ per month who want a predictable way to fill their pipeline. Most clients see ROI within the first few months once meetings start converting.
Book a call and we'll walk through a custom plan based on your goals.
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Because building and running outbound in-house is expensive and time-consuming.
You'd need to hire someone, train them on deliverability and tooling, give them time to learn your market, and manage their performance. Most founders don't have the bandwidth.
Outsourcing to us means you skip the learning curve, avoid bad hires, and get a team that's already done this hundreds of times. You get results faster without the overhead.
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Not much. We need about an hour for the initial discovery call to understand your business and ideal clients.
After that, you'll review and approve messaging before we launch.
Once campaigns are live, your main responsibility is showing up to the meetings we book. We handle everything else—research, sending, replies, follow-ups, optimization.